This is a great starting place for new advisers or anyone looking for an overview of the steps required to create your yearbook. Checkout the Online Manual Section of your Kitbook for another in-depth overview on how to create your yearbook! Click on each step below to skip ahead to that step.



1) Using School Annual Online

2) Get your Photos Ready

3) Collecting Photos from Other People

4) Creating a Cover

5) Creating Activity Pages

6) Creating Portrait Pages

7) Creating An index

8) Proofing your Pages

9) Submitting your Yearbook








STEP ONE: Using School Annual Online

Using our online yearbook creation software may seem complicated at first, but with a few minutes of practice and experimentation you'll be using it like a pro! Click on the links below to learn more about each page and its features.

Page Descriptions and Overviews:

  • Payments

    • Deposits - view and print your most recent deposit information.
    • Yearbook Sales - download or view yearbook sales. Sorted by payment status or non buyer.
    • Ad Sales - view Ad sales by payment status or non buyer.
  • Help - link to our support center (you're here right now!)

  • Contact Us - School Annual contact information to help you easily contact us.


Forgot your password?

  • At the login page there is a quick and easy way to reset your password. Click the link right below the continue button titled "Forgot your Password?". Once you fill out the form by selecting your job year, job number and username an email will be sent to you where you can easily reset your password.

  • You can reset other staff members passwords from the Staff page.


Adding Staff Logins or changing login information



Loading Content from last year


Select your Fonts 

  • Before you begin adding pages to your yearbook check out all the different fonts we have available. You can add as many fonts as you want! Fonts can be found on the Plan > Fonts page!

  • Using Fonts




STEP TWO: Get Your Photos Ready

Image Library is the main tool for all your images. From the Homepage, image library can be found under the Create tab.  Let's focus first on collecting and sorting your Activity images or Portrait images aka candids. These will make up the majority of your yearbook content. It helps to create image folders that organize the same way you work.

You may find that creating folders which are named the same as your Page Ladder content makes it easy for you and any helpers you have to quickly organize the images you receive. If you're in a small school, you may find that a folder for each child is the better way to go.

You'll learn the best way to label and send the printed photographs you receive, upload and download your digital images, and also how to delete images you know you won't need.

What are Activity Images?

  • Images used throughout your yearbook depicting students and staff doing activities (Any image besides candids or head shots)





What are Portrait Images?

  • These are the candids or head shots taken of each student and staff member, usually professionally done.





Image Tagging

  • The image library can be used to tag images. You can tag students, staff or keywords.




STEP THREE: Collecting Photos From Other People

Since your Activity Images make up the majority of page content, you'll want to gather as many different viewpoints as you can. The place you don't want to gather them is in your email inbox.

Image Share allows you to turn on and turn off collection dates, limits uploads to the people you allow, and requires them to tag or label their images. You won't have to worry about image compression through email and your personal inbox won't be overflowing.  We've created instruction for you AND specifically for those people who will receive your Image Share invite.

Now that you're more familiar with things, we'll also offer a few more tips with the last bullet points.  You never know what items parents will send!



STEP FOUR: Creating A Cover

The cover is one of the most important parts of your yearbook. It's what gives off the first impression of your book. Several options exist for choosing a cover, including choosing from our large variety of predesigned covers or creating your own! 




STEP FIVE: Creating Activity Pages

This is where the bulk of your yearbook designing occurs. Activity pages usually make up most of your yearbook and require a bit of creativity. An important step in designing your yearbook is getting familiar with the Page Designer page. Page Designer is where all of your page creation takes place. To learn what each of the buttons do, take a look at the Page Designer Overview page.

Using the links below, you'll see the some different tools you can use to make your pages look great! Check out the Create a Page in 5 Minutes video to see how easy it can be.


STEP SIX: Creating Portrait Pages

Now its time to add your student and staff portraits to your yearbook! School Annual Online provides many choices in predesigned templates for your portraits. Portrait flow is great tool to easily add all your staff or student pictures for each grade at the same time! All you need is to submit us your portraits in a zip file with the index.txt file included. Send your portrait files to us electronically using You can manually tag your portraits using image tagging, but this takes much more time for a large number of portraits. 

You can use the portrait flow tool from the Flow tab in Page Designer. Or you can navigate to Panel Pages in the Create menu to find a whole page dedicated to flowing your portraits.

To plan your layout, decide if you're going to have each grade flowed together alphabetically or if you're going to divide it out by teacher classroom. We have templates for each, but this makes a difference in your Image Library. You will want to arrange your folders in the Image Library accordingly, otherwise your flow will not be as desired.

If you've received a roster for your students, double check your Image Library to make sure they're in the correct classroom folders and that their names are spelled correctly. You can also print a preview of the folders and hand them out to your teachers for checking.

Finally before you flow, it's always best to save your blank template. No matter how much editing you've done, you'll probably need to restore a page and reflow. Having that blank template really helps.

Use these pages to learn how to Portrait Flow, create your own Index.txt file and other useful info!


STEP SEVEN: Creating An Index

Once you have all of your images tagged and placed on your yearbook pages, you can create your index. An index is usually located on the last few pages of your yearbook and is used as a quick way for parents or anyone reading the yearbook to find a specific person. It is an alphabetical list of names listing everyone in your book and the pages they appear on. Using our Index Flow tool allows you to generate an index automatically as long as you have all your images tagged!




STEP EIGHT: Proofing Your Pages

Getting ready to submit your yearbook pages is not unlike submitting a essay. You want to make sure everything is perfect! Yearbook's have a lot of text and it can be easy to miss a small spelling or grammar error. School Annual Online provides an easy way to check for spelling mistakes, but grammar issues involve a bit more work.

One very useful way to find grammar mistakes is asking someone else to look over the yearbook. Can you enlist the help of one or several English or Reading teachers at your school? Will the office admins scan over student names for you? Does your Principal want to see final content before the pages are submitted? It's important to catch errors now, because once the book has been submitted it becomes more difficult to correct these errors.

Here are some School Annual Online tools that are highly recommended to proof your yearbook.


STEP NINE: Submitting Your Pages

This is the last step in creating your yearbook but one of the most important. To receive your yearbook by your requested date you must have every one of the pages submitted by the deadline. If you don't make your deadline, no worries, the only consequence is you may not receive your books on your requested date. You won't be charged extra fees or anything along those lines. 

A page must first be in completed status before you can submit it. Remember to preview each page using the Page Preview before submitting! You may notice an image is blurry or unaligned. When a page has been submitted you will no longer be able to edit the page, you must contact your sales rep if you find an error or need to make a change after you have submitted.

There are several ways you can submit your yearbook, check out the links below to learn more about submitting your yearbook.

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